Mail Services

For Faculty and Staff

Information and policies for sending and receiving mail for Brown University faculty and staff.

For Faculty and Staff

Information and policies for sending and receiving mail for Brown University faculty and staff.

All mail and packages processed through Mail Services must be official University business (mail necessary for conducting business that meets the objectives of the University, a department, or University sponsored program).

Any mail that advertises a non-university, off-campus business enterprise cannot utilize the campus mail system.

Departmental Shipping & Receiving Guidelines

Instructions for Labeled Packages

For guidance on shipments and deliveries once your package has a label, check out the Mail Services Department Instructions.

Account Setup & Management

  • Creating Accounts: Departments need to set up their own accounts and manage team members directly on FedEx.com and UPS.com.
  • Account Access: Neither SPC nor Transportation has administrative access to department accounts. Account owners/P-Card holders manage their own users, billing settings, and preferences.

Courier Contact & Support

If you need help creating an account, managing users, or handling billing/labels, please contact the couriers directly:

 

 

 

Campus mail is correspondence circulated within the University mail system without postage. Campus mail is used to conduct daily business with specific individuals/departments or to reach a general University population to distribute information on University policies or events.

Using Campus Mail

Departments can send political mailings to publicize on-campus political forums and discussions, but cannot use campus mail or the Mail Service facility to endorse, promote or raise money for a candidate for public office. In addition, Mail Services cannot be used to promote a political person, cause, organization or lobby.

Off-campus mail is correspondence received or sent through the U.S. Postal Service. To receive off-campus mail at Brown, the address on all material should conform to the address format outlined here. All material received from off-campus must have appropriate postage applied to each mail piece to be acceptable for mailbox distribution.

Be Aware of Suspicious Mail

Mail that might appear suspicious has become a common concern for those whose responsibility it is to process the University's mail as well as those in receipt of incoming mail.

Although the probability of your ever receiving mail that could cause personal injury is extremely remote, taking proper precautions in identifying suspicious letters/parcels reduces the chances of exposing you or someone in your area to personal harm.

Suspicious Package Guidance

Mail Services reserves the right to modify policies and procedures when deemed necessary and inspect campus mail for compliance to regulations.