The mailroom refers to both department names and box numbers when sorting mail. Therefore, the use of a complete address is recommended.
Recipient's Name
Department
Brown University
Box No.
Providence, RI 02912-[box no.]
(Bold = campus address)
Mail Services
Receiving Mail
The University zip code 02912 belongs exclusively to Brown University and should not be used with an off-campus address. Members of the University community who reside near the campus should consult with the local post office on Meeting Street to obtain their residential zip code.
The U.S. Postal Service has implemented an automated mail processing program called "ZIP+4." This program gives the post office the ability to sort mail through computerized equipment by reading a zip code extended by four digits. The U.S. Postal Service has designated University mailbox numbers as the four-digit extension to Brown's zip code.
The departments assigned a mailbox designated with a letter should refer to this chart for the four-digit add-on.
| Box A | 02912-9101 | Box N | 02912-9114 |
| Box B | 02912-9102 | Box O | 02912-9115 |
| Box C | 02912-9103 | Box P | 02912-9116 |
| Box D | 02912-9104 | Box Q | 02912-9117 |
| Box E | 02912-9105 | Box R | 02912-9118 |
| Box F | 02912-9106 | Box S | 02912-9119 |
| Box G | 02912-9107 | Box T | 02912-9120 |
| Box H | 02912-9108 | Box U | 02912-9121 |
| Box I | 02912-9109 | Box V | 02912-9122 |
| Box J | 02912-9110 | Box W | 02912-9123 |
| Box K | 02912-9111 | Box X | 02912-9124 |
| Box L | 02912-9112 | Box Y | 02912-9125 |
| Box M | 02912-9113 | Box Z | 02912-9126 |
Mail received at the University which is insufficiently addressed for sorting will be processed through directory service. The directory service process requires a clerk to manually check University directories to determine the correct box number. This process is costly to operations and delays mail delivery. Mail not identified through this process is returned to sender stamped, "Not At Brown."
The U.S. Postal Service requires a signature to release accountable mail (Registered, Certified, Insured, Express). Window Clerks, acting as agents, sign for all incoming accountable mail for the University. In turn, a signature is required, with a University ID, before the mail is released to the addressee or department. A "Notice of Accountable Mail" which lists the instructions for picking up the mail will be placed in the addressee's mailbox. A department representative can act as an agent to sign for all departmental accountable mail.
Departments are responsible to sign for and collect accountable mail for all staff members and graduate students who are no longer at the University. If the mail piece is to be forwarded or returned to sender, the department is responsible for all required postage charges.
Departments are responsible for forwarding mail. The forwarding address should be listed on the envelope such that it does not cover the original addressee's name. Above the forwarding address write, "Please Forward," and draw a vertical line through the original address.
Note: When forwarding accountable mail, consult the mailroom at ext. 3-2900 for proper procedures.